Administrative Assistant II
DescriptionJob
Summary:
The CA (Contract Administration) Administrative Assistant is responsible for supporting the Contract Administration process.
The CA Administrative Assistant is the liaison between the contractors and the area operations personnel.
The CA Administrative Assistant works closely with the Site Contract Administrator and various contractors.
Responsibilities:
The CA Administrative Assistant is responsible in the following areas:
Ensure compliance with Site Contracting StrategyEnsure Contractor compliance to Client administrative requirementsParticipate in Contractor review and variance creationParticipate in package preparation process (mailings)Create Vendors/Requisitions/Purchase OrdersCompile and maintain weekly contractor schedule with Client and Contractor inputPresent recorded Safety Orientation to contractorsSite Service Group CommunicationsWeb Cycle ResolutionsInvoicing/Verify receipt of serviceMaintain time sheets, material tickets, documentation for ROSHelp CA resolve claims and issuesMetrics reportingMonitor and document changes to contractMonitor Cost SavingsAssist with Post-Job EvaluationsSupport Site Contract Administrator and Facility Contract AdministratorMinimum Requirements:
High School diploma with craft or technical experience, Technical degree (2 year)Demonstrated ability to work with many individualsDemonstrated ability to work on multiple tasks, setting and communicating priorities, and understanding the business drivers.
Effective oral and written communication skills, the ability to present information to all levels in the organization and address external organizations.
Demonstrated ability to develop and execute effective task planning.
Demonstrated ability to work with various computer programs including the Microsoft Suite (Excel, Word, Outlook, One Drive, Teams, SharePoint, FileShare), purchasing systems (SAP/S2P), ISNetworld, Concur.
Education:
High SchoolAdditional client information:
Recommended Skills Administration Claim Processing Communication Contract Management Cost Reduction Metrics Estimated Salary: $20 to $28 per hour based on qualifications.
Summary:
The CA (Contract Administration) Administrative Assistant is responsible for supporting the Contract Administration process.
The CA Administrative Assistant is the liaison between the contractors and the area operations personnel.
The CA Administrative Assistant works closely with the Site Contract Administrator and various contractors.
Responsibilities:
The CA Administrative Assistant is responsible in the following areas:
Ensure compliance with Site Contracting StrategyEnsure Contractor compliance to Client administrative requirementsParticipate in Contractor review and variance creationParticipate in package preparation process (mailings)Create Vendors/Requisitions/Purchase OrdersCompile and maintain weekly contractor schedule with Client and Contractor inputPresent recorded Safety Orientation to contractorsSite Service Group CommunicationsWeb Cycle ResolutionsInvoicing/Verify receipt of serviceMaintain time sheets, material tickets, documentation for ROSHelp CA resolve claims and issuesMetrics reportingMonitor and document changes to contractMonitor Cost SavingsAssist with Post-Job EvaluationsSupport Site Contract Administrator and Facility Contract AdministratorMinimum Requirements:
High School diploma with craft or technical experience, Technical degree (2 year)Demonstrated ability to work with many individualsDemonstrated ability to work on multiple tasks, setting and communicating priorities, and understanding the business drivers.
Effective oral and written communication skills, the ability to present information to all levels in the organization and address external organizations.
Demonstrated ability to develop and execute effective task planning.
Demonstrated ability to work with various computer programs including the Microsoft Suite (Excel, Word, Outlook, One Drive, Teams, SharePoint, FileShare), purchasing systems (SAP/S2P), ISNetworld, Concur.
Education:
High SchoolAdditional client information:
Recommended Skills Administration Claim Processing Communication Contract Management Cost Reduction Metrics Estimated Salary: $20 to $28 per hour based on qualifications.
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